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Secretarial and Administrative Assistant

Job Description and responsibilities:

INNOVA Europe is looking to hire a Secretarial/Administrative Assistant for its office in Brussels.

The work involves secretarial and administrative activities, giving administrative backup to project managers on a broad range of tasks such as preparation of presentation documents, gathering of information from other partner organisations, reviewing technical texts written in English. We look for a motivated person willing to work hard and on a broad range of activities.

Activities connected with information and communication management as well as data treatment/gathering will be part of the daily tasks.  Good communication, customer service and interpersonal skills are vital to the performance of the job activities. A strong knowledge of software applications and IT network system will be considered as an asset.

Responsibilities and foreseen scope of activities:

  • Performing and coordinating the office administrative activities such as storing, retrieving, and integrating information for dissemination to staff and clients;
  • Provide administrative and technical assistance to project managers;
  • Manage travel and guest arrangements;
  • Providing support on workshops/events organisation, producing and maintaining documentation;
  • Office Information and communication management:
    • Answering phones and transferring calls;
    • Maintenance and update of company website;
    • plan and schedule meetings and appointments;  
    • Conduct researches on internet and retrieve data from various sources;
    • Disseminate information by using the telephone, mail services, web sites, and e-mail.
  • Provide IT support - through the use of a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems
  • Responsible for Office Supplies, maintain and examine leased equipment.

Requirements:

  • Higher secondary education completed by 2-3 years of further studies or equivalent professional experience;
  • Capability of working in multicultural environments and excellent communication skills;
  • Multitask performance and capacity to work well under time constraints;
  • Working hours flexibility;
  • Excellent use of English (mother tongue level or equivalent) and fluency in French, both written and spoken. Other languages such as Flemish are considered beneficial;
  • IT skills will be considered  an advantage;
  • Work experience in EU related activities will be considered an advantage.

We offer a competitive salary and the opportunity to work in a dynamic environment at the heart of European policy and innovation development.

If you are interested, send us your CV and Cover Letter clearly marking your name in each annexe (eg. NAME _CV and NAME_CLetter) to recruitment@innova-europe.eu

Deadline for applicants: 8 of August
Estimated start: September

Company Description:


INNOVA Europe is a privately owned company with its main office located in Brussels and its headquarters located in Luxembourg. It is the front company of the INNOVA Group, currently one of the leading private European consultancy groups in innovation, with offices in Belgium, Portugal, Luxembourg, France, USA, Poland, Italy and the Czech Republic. Since its foundation, in 1993, INNOVA Group delivers highly specialised services in research exploitation, technology transfer and innovation management.

Taking advantage of the expertise and extensive experience of the INNOVA Group and to act as the group’s front company, INNOVA Europe was established in the year 2000 with the mission of provide world-class consultancy services in business innovation. Due to the company focus and to the fact its main activities are connected to programmes of the European Union related to Research, Technological Development and Innovation, an office was open in Brussels in the beginning of 2007.

SERVICES

INNOVA Europe is able to provide businesses and public authorities with a wide range of highly specialised and tailor-made consultancy services. Our main activities are focused on three main areas of expertise:

1 - Innovation policies and RTD studies
2 - Project management for Innovation and RTD related projects
3 - Consultancy services. 

More information about INNOVA Europe can viewed at www.innova-europe.eu